Courses Reimbursement Policy

Two presenters per full-day course, one presenter per half-day course, and one presenter per tutorial can apply for travel reimbursement of up to USD $1,000. Only presenters whose permanent residence is outside of Hong Kong can apply for travel reimbursement.

Travel Approval

Covered expenses include air and rail fares or automobile travel and hotel. Full-day course presenters can expense up to two nights of hotel; half-day course presenters and tutors can expense one night of hotel.

Reimbursement funds are not transferable, so they cannot be passed from one presenter to another, but at the course organizer's discretion they may be split between multiple presenters. Note: The individual presenters who receive the travel expense authorization need not be the same presenters who receive the complimentary registration, so if a course has a large number of presenters, the course organizer may split these benefits amongst presenters if necessary.

Automobile Travel

If an authorized traveler chooses to travel to the conference by personal automobile, SIGGRAPH Asia 2013 will reimburse at the common mileage rate of the country that the traveler uses the car in. However, SIGGRAPH Asia 2013 will only reimburse up to the cost of a round-trip air ticket from the starting destination provided. Automobile travelers may also receive reimbursement for parking.

Accommodation

SIGGRAPH Asia 2013 will reimburse hotel room charges as described above, provided the hotel bill is in the name of the authorized traveler. SIGGRAPH Asia will reimburse presenters up to the maximum standard room rate offered by the official SIGGRAPH Asia 2013 hotels, which will be published later. The maximum room rate will be specified in the accepted course presenter instructions. It is strongly recommended to book the accommodation in a hotel which is included in the official SIGGRAPH Asia 2013 hotel list.

Not Reimbursed

Meals, bar tabs, phone charges, internet charges, rental cars, fees, personal expenses, and expenses of guests are not reimbursable by SIGGRAPH Asia 2013.

Reimbursement

To obtain reimbursement for travel expenses related to your presentation at SIGGRAPH Asia 2013, you must:

• Have prior travel authorization
• Have receipts for all expenses
• Submit a Course Presenter Expense Report within 90 days of completing travel

You are responsible for making your own travel and hotel arrangements.