Student Volunteers
PLEASE NOTE: The Student Volunteers application deadline has now been extended to 31 July 2013, 23:59 UTC/GMT (15:59 PST).
Dear Applicants,
We are excited to announce that we are extending the Student Volunteer application by a week! Application submissions are now due by 23:59 UTC/GMT on Wednesday, 31 July 2013 (15:59 PST). We hope that this gives you additional time to polish and fine tune your application for the competition,
Again, do check the eligiblity criteria before you apply and feel free to contact me for any queries pertaining to your potential participation.
SUBMISSION DEADLINE: 24 July 2013, 23:59 UTC/GMT
Hello Students!
On behalf of the SIGGRAPH Asia Student Volunteer Program, I invite you to In-Vest yourself as a Student Volunteer in SIGGRAPH Asia 2013 Hong Kong. The time has come to put on a Student Volunteer vest for the most innovative and prestigious conference on Computer Graphics and Interactive Techniques. I am pleased to announce the upcoming sixth SIGGRAPH Asia shall return once again to the city of eternal lights Hong Kong from November 19th to 22nd 2013.
As a Student Volunteer, you will help support the conference venues such as Computer Animation Festival, Emerging Technologies, Art Gallery and other SIGGRAPH Asia events, and you will have the opportunity to meet and learn from professionals, creators, educators and visionaries. Additionally, the benefits you receive as Student Volunteers include a full conference pass to SIGGRAPH Asia 2013, exclusive access to Student Volunteer special sessions, and eligibility for complimentary housing in Hong Kong throughout the duration of the conference.
Self In-Vest-ment has never been this rewarding and you do not miss this once in a lifetime volunteering opportunity.
Do check the eligibility criteria before you apply and note that the application deadline is 24 July 2013, 23:59 GMT/UTC. Feel free to contact me for any queries pertaining to your potential participation.
Looking forward to seeing you in Hong Kong and welcome to SIGGRAPH Asia 2013!
Student Volunteers Chair
Eugene Yanching Harng
Just Cause Entertainment
USA
Student Volunteers Sponsor
ELIGIBILITY
SV (Student Volunteers) Eligibility Criteria
- Be enrolled as a full-time tertiary or graduate student during some part of the 2012 - 2013 academic year, or alumni who graduated after 1 January 2011.
- Arrive in Hong Kong on or before Monday, 18 November and depart on or after Saturday, 23 November. Other arrangements for arrival and departure should be made by contacting the SV Chair or Co-Chair directly.
- Be at least 18 years of age as of 18 November 2013.
- Present a current, government-issued photo ID, such as a driver's license or passport at SIGGRAPH Asia 2013 in order to receive their conference materials.
- Be proficient in the English language.
TL (Team Leaders) Eligibility Criteria
- Demonstrate outstanding abilities as a SV in at least one of the three most recent SIGGRAPH or SIGGRAPH Asia conferences.
- Be organized, motivated, enthusiastic, and dedicated towards helping the conference run smoothly.
- Be effective in managing large groups of people and performing well under pressure.
- Be present in Hong Kong on Sunday, 17 November 2013 at 6pm for a TL dinner.
DEADLINES & IMPORTANT DATES
Due to the high volume of applicants, we regret that we cannot accept any late applications. Please comply with the submission deadlines and ensure that you submit your application by the appropriate day and time. We cannot make any exceptions for students due to miscalculation of the application deadline. Thank you for your understanding.
1 July 2013: Team Leader Applications Due
Only open to students who have previously served as SVs. Applicants must complete TL-specific essays in addition to the regular SV application by 23:59 UTC/GMT (1 July 2013, 15:59 PST)
20 July 2013: Team Leader Application Results Sent
Students will receive email notification at the same email address provided in their application.
31 July 2013: Student Volunteer Application Deadline
Interested students are required to upload proof of full-time status (valid student ID, transcript, or proof of enrollment, etc.) and complete the application by 23:59 UTC/GMT (31 July 2013, 15:59 PST).
2 September 2013: Student Volunteer Application Results Sent
Students will receive email notification at the same email address provided in their application.
2 September 2013: Housing Notifications Sent
Accepted 24-hour applicants who applied for housing assistance will receive notifications at the same email address provided in their application.
RESPONSIBILITIES
Serve the Conference
Commit 16 or 24 hours (approximately) of volunteer service to the conference (you can specify this on your application). Students who apply for 24 hours of service are eligible to apply for Housing Assistance and may also be eligible for special prizes and incentives that are not available to 16-hour volunteers.
Attend Mandatory Orientation
Monday, 18 November 2013 (location and time will be announced in November). Please plan your travel to arrive in Hong Kong NO LATER THAN NOON on 18 November, so that you will be able to check in before this mandatory meeting time.
SIGGRAPH Asia 2013
All day, 19 - 22 November 2013
Depart the Hong Kong Convention and Exhibition Centre no earlier than late evening (after 6 pm) on Friday, 22 November. We recommend that you stay until Saturday, 23 November so you can celebrate a successful conference with your new SIGGRAPH Asia colleagues on Friday evening.
Be Punctual
Arrive at the Student Volunteer Office at least 30 minutes before each of your scheduled shift times with a smile on your face and a passion to serve!
Examples of Student Volunteer assignments:
- Monitoring doors
- Checking badges
- Assisting conference contributors at various venues
- Providing general assistance for attendees in all areas of the convention center
BENEFITS
Free SIGGRAPH Asia 2013 Full Conference Registration
Enjoy all of the sights and sounds of this amazing conference when you are off-shift!
Student Volunteer Special Sessions
Hear top professionals in the industry (and former Student Volunteers) speak about tips, tricks, and job opportunities at exclusive "Student Volunteers-only" sessions at SIGGRAPH Asia 2013!
S3 Résumé and Reel Review Sessions
Polish that reel and résumé, and get some professional feedback to land that dream job! Space is limited. This program is made possible by the SIGGRAPH Student Services Committee (S3).
Networking
Meet students from all over the globe who share your passion for computer graphics!
Other Surprises
You never know what's in store! From special guests to prizes, we are always up to something fun for our hard-working Student Volunteers!
24-Hour Student Volunteer Perks
In addition to the above benefits, 24-hour students are eligible to apply for Housing Assistance. They may also be eligible for special prizes and incentives that are not available to 16-hour volunteers.
EXPENSES
Be prepared to handle expenses including, but not limited to:
- Meals
- Public transport or parking fees in Hong Kong
- Travel to and from Hong Kong
- Hotel and other lodging expenses
Housing Assistance
Volunteers who work at least 24 hours are eligible to apply for Housing Assistance to help defray the cost of attendance. Please be advised that funds are limited and support can't be guaranteed.
FAQS
Submission Deadlines and Outcomes
Applications
Acceptance and Deployment
General Matters
Submission Deadlines and Outcomes
When is the deadline to submit applications to the Student Volunteers Program?
The deadline for all completed Student Volunteers applications is fixed at 24 July 2013, 23:59 UTC/GMT. You are encouraged to submit early to allow time for unforeseen circumstances that may delay your submission, including problems with your Internet connection. Incomplete submissions will not be considered and all submissions must be made online.
How will SIGGRAPH Asia 2013 address network failures?
SIGGRAPH Asia 2013 is only responsible for the availability of the submission server. If the Student Volunteers Program Chair is notified of a hardware or service failure in the submission system, he will authorize an appropriate adjustment and inform applicants via the SIGGRAPH Asia 2013 website. All other network failures between your location and the SIGGRAPH server will not exempt you from the deadline. Note that the local clock on the submission server determines the final submission deadline time.
When and how will I be notified if I have been accepted?
All applicants who submit a completed application will be notified via email by 31 August 2013. Team leaders will be notified approximately one week prior to this.
Applications
Am I expected to speak English?
Most definitely. Applicants must be able to converse in English fluently. Of course, knowledge of other languages adds value to your application.
How do I apply to be a Team Leader?
Apply by 1 July 2013. Only open to students who have previously served as Student Volunteers. Please complete the regular Student Volunteer application and the Team Leader essays on the application by 23:59 UTC/GMT.
In my application, I indicated that I need housing and agreed to work 24 hours. Will accommodation automatically be awarded to me?
No, unfortunately not all applicants who request for housing can be provided with accommodation due to tight capacities. However, the committee will try to house as many international SVs as possible.
My email address will be changing soon. How can I notify you of the update?
You can change your contact information using the online system at any time.
I have submitted the online form, but it still allows editing. Am I done?
Yes and you may continue editing it until the submission deadline.
Acceptance and Deployment
I am a Student Volunteer working 24 hours and I am receiving complimentary hotel accommodation. However, I will arrive a day early at the conference. Can I get an extra night of accommodation?
No. Decisions on complimentary housing are final and cannot be negotiated.
I have been accepted as a Student Volunteer, but I'm no longer able to attend the conference. Who should I notify?
If you need to decline your position for any reason, please send an email to the Student Volunteers Chair as soon as possible so that we can make alternative arrangements.
What should I wear during the conference?
Lightweight, comfortable clothes and shoes (appropriate t-shirts, polo shirts, shorts, jeans, trousers, and sneakers). Many attendees dress casually during the conference, and formal business attire is generally not required. Note that this is a professional conference and thus, if you are not sure if something is appropriate or not, please ask.
What are my working hours like?
Depending on the duties assigned, Student Volunteers may have shifts that start as early as 7am and end at 7pm. However, there are shifts that do run later. Some Student Volunteers may have schedules that run as late as 11 pm.
What is a Student Volunteer expected to do during the conference?
There are numerous tasks to be done by Student Volunteers, including checking passes at venue entrances and assisting at registration counters. All these tasks play a very important role towards the success of the conference.
What is a Team Leader expected to do during the conference?
Team Leader's tasks, on top of the usual Student Volunteer tasks, include managing Student Volunteers in their respective areas and coordinating volunteer duties with the SIGGRAPH Asia 2013 Committee members. Team Leaders also aid in training and supervising Student Volunteers, as well as assisting committee members and attendees.
Can I bring personal items and bags to the convention center?
Yes. The Student Volunteers' office will reserve an area for Student Volunteers to keep their personal items. However, do note that SIGGRAPH Asia 2013 Conference Committee will not be responsible for any lost or stolen items.
What should I do if I am dismissed early from my shift?
You should inform your Team Leader and then report to the Student Volunteers' office. If you cannot find your Team Leader, please report directly to the Student Volunteers' office.
General Matters
Are cameras allowed in the conference?
SIGGRAPH Asia 2013 does not allow cameras or recording devices. You can take your camera to the receptions, but cameras are not permitted in the convention center unless you have an approved media pass.
Will I be able to experience some of the exhibits and other conference events?
Yes. As one of the perks of being a Student Volunteer, you will have the equivalent of a Full Conference registration, so you will be able to go almost anywhere in the conference. The exhibition hall and most of the conference will be open to you during your free time.
My question is not in these FAQs. Who should I ask?
Please send an email to the Student Volunteers Chair and he will reply to you within two hours. Should your question apply to other Student Volunteers as well, we will post your question, the answer to it, and other additional information on the web site.
Applications
Ready to apply? Access our application system here. Good luck, and we hope to see you at SIGGRAPH Asia 2013!
end faq